SharePoint List and Library Views

Now that we’ve covered the two most common SharePoint apps (Lists & Libraries) and we understand what they do and how they store and organize information into columns, the next thing to understand is how the information stored in the list or library is presented to users: views.

SharePoint uses views to display different information while maintaining the look and feel of an app.  So let’s use our grocery list again, only this time I’ll show you all of the information that list contains.

Store Item Name Section Description Price On Sale Coupon
Market St Bread Bakery Whole Wheat 3.99 No No
Market St Milk Dairy 2% Half-Gallon 2.49 No No
Market St Eggs Cold Foods Cage-free Organic 4.85 No Yes
Market St Dog Food Pet Supplies Purina Healthy Weight 12.69 Yes No
Target Towel Linens Egyptian Cotton 15.99 Yes Yes
Target Pillow Bedding Down Throw 24.99 No No


You might be saying “That isn’t the same list! There are two other columns, and two items have been added!”  Well, you’re partially correct.  Let’s pretend we entered the above list into SharePoint.

I would create a view (it’s really easy) which filters the items in the shopping list by the following criteria:

  • Only Show items from Market Street
  • Only Show the columns
    • Item Name
    • Description
    • Price
    • Coupon

Here’s what the shopping list in SharePoint would look like. The information is still stored in the list, but it’s filtered by certain criteria in the view I created. Pretty simple right?

Item Name Description Price Coupon
Bread Whole Wheat 3.99 No
Milk 2% Half-Gallon 2.49 No
Eggs Cage-free Organic 4.85 Yes
Dog Food Purina Healthy Weight 12.69 No


Views can be used with all libraries, lists, and most apps in SharePoint.  I’ll show some examples and give you an idea of exactly how creating views and switching between them works in the video.

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